Who Can Use the Service:

You must be registered with Academic Accommodation Support.

For obtaining textbooks and course readings in electronic format, this service is intended for students with a perceptual disability as defined below.

“perceptual disability” means a disability that prevents or inhibits a person from reading or hearing a literary, musical, dramatic or artistic work in its original format, and includes such a disability resulting from (a) severe or total impairment of sight or hearing or the inability to focus or move one’s eyes, (b) the inability to hold or manipulate a book or (c) an impairment relating to comprehension (8)

For those wishing to make a text document more accessible:

If you would like to perform OCR (optical character recognition) on a “flat” text document (such as a PDF or scanned image file where the text is not selectable) please use our Online OCR Tool.

Types of Accessible Formats Available:

  • Readable PDF (For both Kurzweil 3000, Read&Write Gold, Zoomtext etc)
  • Word (For screen readers and Kurzweil 1000)
  • Large Print, Mp3 and Braille can be produced, please contact us for more information
  • for closed captioning of videos and for audio description/descriptive video, please see below

We provide the following in accessible format:

  • Textbook and class readings
  • Library books and articles upon request.
  • Classroom handouts
  • Other course reading materials in accessible format (reading materials include: on-line readings in D2L Brightspace and web-pages that are inaccessible with screen readers etc).

Accessible Format Requests:

To request an accessible format, please use the online accessible format request form.

Location and Contact:

To request materials in accessible formats please use the link to the request form above.

For other questions and concerns, you can contact us at the following:

Ryerson University Library.
Circulation Desk (Please ask for Sonya).

Accessible Format Technician
Sonya Panangaden (sonya.panangaden@ryerson.ca)
416-979-5000 ext 2089

Accessibility Services Librarian
Kelly Dermody  (kdermody@ryerson.ca)
416-979-5000 ext 3093

Video closed captioning and audio description (for course content):

We can assist faculty with the following:

  • Adding closed captions to videos (this service can takes up to 8 weeks to complete, please plan ahead)
  • Descriptive video (audio description) for the visually impaired (for more information, please contact Diane Michaud at contact listed above)

Services for Students:

Types of Accessible Formats Available:

  • Readable PDF (For both Kurzweil 3000, Read&Write Gold, Zoomtext etc)
  • Word (For screen readers and Kurzweil 1000)
  • Large Print, Mp3 and Braille can be produced, please contact us for more information.

Pickup Location:

Students will be contacted when their textbooks/readings are ready for pickup. Pickup is at the Library’s circulation desk on the main floor. Students who are not attending classes on campus can contact us for more information.

Textbooks are provided on a CD but students are welcome to bring in their own USB key and can have their files transferred.

Please contact Sonya Panangaden in advance if you would like to use your USB key.

Purchase of Course Textbooks and Course Readers

All students are required by copyright law to purchase the textbook or course reader before they can receive their accessible formats. Students are asked to bring with them their receipt or the physical book when they pick up their CD. Students who are not attending classes on campus can contact us for more information.

How are Textbooks/Readings Produced?

We work with various partners such as faculty, the bookstore and with the students themselves to locate the textbook and reading information for each course the student is enrolled in. Once we have this information we have 3 options to locate the textbook/readings in the accessible format the student requires.

Step 1: We search our own large in-house collection of accessible formats from previous semesters
Step 2: We search the Government of Ontario’s on-line repository of accessible formats (AERO)
Step 3: We can order the textbook from the publisher in either PDF or Word.

In-House Scanning

When we cannot locate the textbook/readings through the 3 options above, we offer students the choice to have their readings scanned in-house. Students are requested to drop off their textbook/readings and we will scan them in either PDF or Word. Students are informed of the turn around time when they drop their books off.

Timelines

The Accessible Format Production Centre asks our students and University partners to assist us with ensuring timely access to accessible formats by providing us with textbook/reading information at least 4 weeks prior to the start of class.

Timely access to accessible formats can be affected by the following:

  • Ordering textbooks from publishers in PDF and Word can take up to 4 weeks
  • Scanning textbooks/readings in-house can take up to 1 week.
  • If textbook/readings need to be converted from PDF into Word, Braille or Mp3 – it takes:
    ° 1-3 weeks to transcribe a PDF file into Word or Mp3 and
    ° up to two months for  Braille
  • Course Readers (package of photocopied articles and book chapters) can take 2-3 weeks to scan and create accessible PDF or Word due to the quality of the photocopies.